General Data Protection Regulations Form for Graffham Down Trust Members


As you may be aware the following regulation will be in effect as of May 2018.  The new GDPR requires that the Graffham Down Trust

inform its members of exactly what personal data we hold, and ask them what we can store and how they would like it to be used.

Please read this page and then click on the link at the bottom of the page to complete the Request Form


 “The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a regulation by which the European Parliament, the Council of the

European Union, and the European Commission intend to strengthen and unify data protection for all individuals within the European Union (EU).”


The Graffham Down Trust (GDT) was formed in 1983 by a number of environmentally concerned residents of Graffham with the co-operation of a local landowner.  Its objectives include:

  • preserving and re-establishing areas of open downland interspersed with trees and scrub on Graffham Down and in the neighbourhood of Graffham, to try to preserve and to re-introduce species of flora and wildlife which have been indigenous to Graffham and the neighbourhood and which are or may be in danger of extinction or substantial diminution in numbers
  • to allow residents of the Parish of Graffham and others free access, but on foot only, to open downland
  • to hold any land demised to the Trustees and to acquire further pieces of land
  • to raise, collect and borrow sums of money for the purpose of purchasing or leasing further land
  • providing funds for fencing, improvement, planting, cutting, grazing and maintenance of any such land

As a member of the GDT, you help us meet our objectives and we are very grateful for your support.  We hold the following member information for

the duration of your membership.  These data are stored securely in hardcopy and electronic form (Excel spreadsheet).

·         Name

·         Address

·         Phone number

·         Email

·         Gift aid consent

·         Joint or single membership

·         Presence of a standing order or not


These data are used to manage the following membership tasks.

  • Email or post periodic Newsletters (also available on our Website)

    •  NOTE:  Email addresses are not visible on the emails

  • Email notices about upcoming events (also available on our Website)

  • Offer a discount price for tickets to our annual quiz (membership card can be provided)

  • Name and address are used to report gift aid contributions to the UK Government to reclaim.

Please click on the link "GDPR Form" below and tell us how you would like us to handle your personal Data
Subpages (1): GDPR Form